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Archive for March, 2010

Can I afford a wedding planner?

March 18, 2010

Well it depends on your priorities – you can technically afford anything you want, if you prioritize properly.

The least amount of coverage any bride should have is a day of (or month of – depending on the coordinator) coordination. The coordinator will not really do much planning – that will have been your job. But they go over the details of the wedding to ensure that nothing has been forgotten because they want to ensure your wedding runs as smoothly as possible.

A wedding coordinator is hired to ensure that the day goes by smoothly and ensures that any issues are taken care of and that you will be a guest at the wedding. They ensure that everyone who needs to know things (i.e. schedule) is kept in the loop, for example if you are running late from your photos they will let the kitchen know your ETA. They are there to ensure that you receive what you have paid for, for example if your rentals show up without the chair covers you ordered.

Day of coordination usually starts at $650 – $2,500 depending on the coordinator (experience, education), number of hours, and duties.

Some coordinators/planners have a combination package a package with a bit of planning and day of coordination. This allows you to pick your vendors and do most of the leg work and the planner will come in and help you with the details and then coordinate the wedding day (as above).

Now, if you want it all you will have the full planning & coordination – which usually includes everything and anything. You will have the planner help you choose appropriate vendors, create your vision and coordinate your wedding day. A wedding planner & Coordinator will save you countless hours and money by avoiding costly mistakes that most brides & grooms make. Not to mention the sanity you will have and the free time.

Now this usually runs for 10-15% of your total budget starting at around $1,200 (again this depends on the coordinator). Considering day of coordination starts at $650, that is a pretty good deal!

It has been reported that 70% of brides who didn’t use a planner, wish that they had. Ask yourself much is your sanity worth?

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Venue Coordinator Vs. Event/Wedding Coordinator

March 10, 2010

wedding-planner(source)

Written by: Julianne Cragg, A Modern Proposal Event Planning

 

“Why do I need a coordinator my venue will do everything, they come with a coordinator” – This is one of the largest misconceptions when it comes to Venue Coordinator (the one that is at/comes with your venue) vs. an Event/Wedding Coordinator.

We are two very different kinds. Very simply put a wedding coordinator’s client is you; a venue coordinator’s client is their manager. A wedding planner’s interests lye with the client (YOU) while a venue coordinator’s interest lye with the venue.

A venue coordinator may assist with putting out linens or perhaps a room layout or even give you a list of the vendors that have been to those facilities before. However, most venues come with a coordinator. Most venues also have high turnover and multiple weddings in a day, which means you aren’t their only concern that day and you will potentially be working with a few ‘coordinators’. With multiple weddings, they aren’t in your room the whole time ensuring that guests aren’t raiding the sweet buffet before dinner! Once food is served they usually disappear. This doesn’t offer much support later on when you can’t find your toss bouquet or the Emcee goes missing.

A venue coordinator is there to coordinate anything that relates to the venue; where as a wedding planner is there to coordinate anything that relates to your wedding.

Both a wedding coordinator and venue coordinator are very important, but they also play very different roles, which may overlap in a few places concerning the reception décor or set up. But that’s usually where the similarities end.
Venue Coordinator will:
- create a floor plan
- create a menu, and attending the tasting
- set out décor items you brought the night before
- ensure a grand entrance into the reception room

Wedding Coordinator will*:
- assemble a master timeline and ensure it is carried out
- reviews contracts, ensure contracts are carried out
- have contracts on hand and previous emails to back up what vendors have said they will do for you
- ensure vendors/VIPs arrive and know what to do
- direct & assist guests at the ceremony and reception
- ensure that your best man has the rings that the marriage certificate is in place
- work with you to set up your rehearsal, direct if necessary
- create a seamless wedding by being the liaison between family/cake/dj/photographer/other vendors
- line up and cue the bridal party & musicians
- attend to any needs of the bride & bridal party
- set out any personal items (guestbook, flowers, escort cards, etc.) at the reception & ceremony and then collect any personal items

*(sample list, not even remotely complete)

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